Administration Club - Service
2011 - 2012
Administration/Club Service is concerned with the practicalities of administering the District and Rotary Clubs and engendering good friendships and efficient meetings. The Director Administration/Club Service works closely with the District Secretary and District Finance Manager.
DIRECTOR : BruceBuxton admin@rotary9830.org.au [Gill, Devonport North [H] 6425 2580 [M] 0447 269 660
ABUSE AND HARRASSMENT PREVENTION
This issue must be foremost in our consideration. It is essential that we be aware of our responsibilities under State and Federal law. The District child protection procedures are available here.
DISTRICT
PROTECTION OFFICER:
PAG Dr. Felicity Wivell, Central Launceston
(H) 6334 1583 (B) 6331 1088
DISTRICT ABUSE PREVENTION & POLICE CHECKS OFFICERS:
Paul and Judy Billett South Launceston
(H) 6331 4398 (M) 0419 393 264 pabillett@gmail.com judy.billett@gmail.com
POLICE CHECK FORM SIGNATORIES:
PDG Paul Grubb Claremont
PDG Lew Pretorius Central Launceston
PDG Kevin Shadbolt Latrobe
PAG Terry Shadbolt Bellerive
DISTRICT EMERGENCY RELIEF FUND
Responsible for the initial coordination of emergency relief requirements
throughout the District and chaired annually by the immediate Past
District Governor.
DISTRICT CHAIR: IPDG Ted Richey Devonport
PP David Skegg Hobart
VICTORIAN BUSHFIRE RELIEF FUND
Responsible for overseeing and approving expenditure of District
funds designated for the Victorian bushfire relief program.
DISTRICT CHAIR: District Chair: PDG Michael Perkins West Tamar (H) 6394 7189 (M) 0418 391 932
COMMITTEE: AG Gerard Blizzard Smithton
AG Kim Pitt Kingston
QUEENSLAND FLOOD FUND (January 2010)
Responsible for overseeing and approving the expenditure of District
funds designated for the relief from the 2011 Queensland floods.
DISTRICT CHAIR: IPDG Ted Richey (Chair)
COMMITTEE: PP Elisabeth Ardern,
DGN Bruce Buxton
DISTRICT INSURANCE OFFICER
The District, Clubs, Rotarians, their partners and volunteers are covered by the Rotary National Insurance Program. Insurance is available for officially constituted Rotary activities. For details or questions on whether a particular event is covered, please contact the District Insurance Officer.
Copy of Insurance Certificate of Currency will be available for each club on request. These are needed by some organisations for staging events, e.g. Councils.
Policy details can be downloaded here
For concerns about insurance please contact Rotarian Paul Swifte, (Rotary Club of Hobart) paul.swifte@gmail.com (M) 0400 875 835
Prior to holding an event it is a requirement for insurance purposes that you assess the risks of your activity. These forms will assist you with such a check.Risk management assessment form (pdf)
Risk Management Checklist (pdf)
See also Police checks for activities involving young people
LEGAL ADVISOR
Assists Clubs with legal enquiries regarding Rotary matters.
PP Ross Hart [Ann] Launceston
(H) 6343 0858 (F) 6343 0858 (M) 0418 133 116
COUNCIL ON LEGISLATION
PDG Lou Johnson Launceston West
Assists Clubs in gaining an understanding of, and formulating resolutions and amendments for, the Council on Legislation.
April 2010 Council of Legislation Meeting
There were 219 resolutions discussed in Chicago in April 2010 . Those more pertaining to clubs and districts day to day activities are shown in this download ., Resolution summary for Clubs
The whole list of resolutions and enactments are also on the Rotary International website. Full report of Action of 2010 Council (pdf download
Report on the Meeting
Items accepted from the above list (post meeting)
Report from Lew Pretorius (pdf file) 23 June 2010
DISTRICT PROTOCOLS and RESOLUTIONS COMMITTEE
Provides assistance with protocol and assists the District Governor to prepare resolutions for District Conference.
PDG Lew Pretorius Central Launceston
IPDG Ted Richey Devonport
DG Peter Murfett Hobart
DISTRICT ATTENDANCE OFFICER
PAG Antal Hanke (Annabel) Sullivans Cove
(H) 6234 9528 (M) 0414 790 031 antal.hanke@bigpond.com
Submit Monthly attendance returns
On online form to receive your attendance information each month.Latest Attendance report Showing all club statistics.
DISTRICT INFORMATION SERVICE
Responds to enquiries from the community as a result of "Rotary Information" inclusions in telephone books and on our website.
DISTRICT CHAIR: PDG Bill Brundle Kingston
PP Julie Pinel Devonport SE
PDG Lew Pretorius Central Launceston
Contact details here
DISTRICT FINANCE COMMITTEE
Includes the District Governor, District Finance Officer and PDG Lew Pretorius Central Launceston.
DISTRICT FINANCE OFFICER: PP Maurice Hine (Jenny) Sandy Bay
treasurer@rotary9830.org.auDistrict Auditor: PDG Lou Johnson Launceston West
Change of Membership Advice
New Member, Change of Member Data, or Termination details are to be reported to
ROTARY INTERNATIONAL
South Pacific & Philippines Office
PO Box 1415. Parramatta NSW 2124
ROTARY INTERNATIONAL DUES
These are payable in July and January. A semi-annual report form and membership lists are sent to the club secretary and dues should be promptly paid to:
ROTARY INTERNATIONAL
South Pacific & Philippines Office, PO Box 1415, Parramatta 2124.
DISTRICT 9830 ACCOUNTS FOR PAYMENT
All expenses must be within budget and approved by the District Governor and District Treasurer before being incurred.
All invoices to be forwarded to the District Treasurer for payment.
DISTRICT CONFERENCE
The 2011 District Conference will be held in Hobart from Friday 1st April to Sunday 3rd April.
ROTARY INTERNATIONAL WEBSITE – MEMBERS
The Member Access section of the RI Website is a most useful tool for Clubs to keep their Club and membership records up to date.
ROTARY CLUB INFORMATION SERVICE
Provides an information link between public enquiries and Rotary clubs within the District.
Contact details here for each of Tasmania's three regions.
DISTRICT AWARDS AND COMPETITIONS
Bulletin Award
The Rotary Foundation Award - Perpetual
Club Attendance Award
Conference Attendance Award
Club of the Year Award
RI Presidential Citations
The Conference attendance award is presented at the District Conference.
All other awards will be presented at the District Changeover
Top of page
ROTARY LEADERSHIP INSTITUTE
Aims to provide Rotarians with personnel development and leadership training in a supportive environment. Training sessions will be conducted by well trained facilitators covering a range of Rotary programs and projects.
District Training Committee
CHAIR: PDG Michael Perkins West Tamar(H) 6394 7189 (M) 0418 391 932
COMMITTEE:
DGN James Wilcox Longford
AG Ken Moore Burnie
PP Gillian Whitehoouse Salamanca
DISTRICT GOVERNOR'S NEWSLETTER
EDITOR: PP Rod Oliver (Diane)Launceston (H) 6327 2942 (M) 0408 340 621
Also District Photographer and Club Bulletin Trainer
ASSISTANT EDITOR: PP Mike Quinn Glenorchy (H) 6249 5136
DISTRICT WEBSITE
WEBMASTER: PP Reg Emmett (Annette)
(H) 62486824 (M) 0417 391 607 HowrahPrescribed Club constitution ( RI pdf download)
REGISTRATION FOR ROTARY INTERNATIONAL MEMBER ACCESS
Current club secretaries should advise RI of incoming office bearers on or before 31st December each year. This can be done via www.rotary.org
Member Access Portal. With Member Access, club presidents and secretaries can
- View and change club membership data
- Pay club dues. • Search club and district data.
- Update club data.
- View reports of Rotary Foundation contributions
To register for Member Access you will need the following:
- Your district's number (9830)
- Your club's number – (obtainable from your club secretary – refer last semi-annual report)
- Your membership ID number - obtainable from your club secretary – refer last semi-annual report)
- A valid e-mail address
How can you obtain the necessary numbers to register for Member Access?
- From your club secretary (1st option)
- By email request to your Club and District Support Representative at: Joy.Walker@rotary.org
- By email request from RI's Data Services Department at: data@rotary.org
Once you have registered your identification numbers, Member Access will prompt you to designate your e-mail address as your username. A password will then be e-mailed to you. When returning to Member Access, sign in with your username (e-mail address) and the password you received. You may change your password and username in Member Access.
Further information regarding Member Access, please use the following link. All functions of Member Access are explained in detail on this site
http://www.rotary.org/RIdocuments/en_html/member_access_files/frame.htm