Administration Club - Service
2010 - 2011
Administration - Club Service is concerned with the practicalities of
administering Rotary Clubs and engendering good fellowship and
friendly, efficient meetings.
The Administration / Club Service Director
works closely with the Secretary and Treasurer.
DIRECTOR : Lindsay Morgan admin@rotary9830.org.au [Pam], Ulverstone West
[H] 6425 2580 [M] 0447 269 660
Change of Membership Advice
New Member, Change of Member Data, or Termination details are to be reported to
ROTARY INTERNATIONAL
South Pacific & Philippines Office
PO Box 1415. Parramatta NSW 2124 and
DISTRICT SECRETARY
PP Bruce Buxton
Beyond Blue Memorandum of Understanding
Rotary Tasmania, District 9830 has entered into a Memorandum of Understanding with the Beyond Blue organisation
for this Rotary year. The main focus of the joint agreement between Beyondblue and District 9830, is to raise awareness for depression and
anxiety, and to remove the stigma from the words Mental Health.
The agreement will be launched at a "Gala Dinner " on 16 October at Ulverstone which high profile speakers. Booking details to attend this dinner now available. A similar function will be held in Hobart and Launceston later in the Rotary year. The partnership will also see events such as health forums and mental health days held throughout the state.
Half a million working days are lost every month to depression in Australia. See details about Beyond Blue on their website http://www.beyondblue.org.au
Note that the point of contact for all Beyond Blue matters from clubs will be District Club Administration Director Lindsay Morgan, admin@rotary9830.org.au phone [H] 6425 2580 [M] 0447 269 660.
DISTRICT FINANCE COMMITTEE
Includes the District Governor, District Finance Officer and PDG Lew Pretorius Central Launceston.
DISTRICT FINANCE OFFICER: PP Ralph Hortle (Jenny) Devonport
(H) 6433 0313 treasurer@rotary9830.org.auDistrict Auditor: PDG Lou Johnson Launceston West
ROTARY INTERNATIONAL DUES
These are payable in July and January. A semi-annual report form and membership lists are sent to the club secretary and dues should be promptly paid to:
ROTARY INTERNATIONAL
South Pacific & Philippines Office, PO Box 1415, Parramatta 2124.
DISTRICT 9830. ACCOUNTS FOR PAYMENT
All expenses must be within budget and approved by the District Governor and District Treasurer before being incurred.
All invoices to be forwarded to the District Treasurer for payment.
DISTRICT CONFERENCE
The 2011 District Conference will be held in Devonport from Friday 1st April to Sunday 3rd April.
CONFERENCE COMMITTEE
CHAIR: PP Graeme Snare Devonport
(H) 6424 7553 (M) 0419 192 112 snare4@bigpond.com
SECRETARY: PP Teena Snare Devonport
(H) 6424 7553 (M) 0439 030 024tsnare@7ad.com.au
FINANCE OFFICER: PP Ralph Hortle DevonportWhat about the New Orleans Rotary Convention in 2011
DISTRICT EMERGENCY RELIEF FUND
On advice from District Governor, considers approval of emergency relief and support:
DISTRICT CHAIR: PDG Ian Shuey (Liz) Hobart
(H) 6278 1198 (M) 0409 979 947 events@balloonmagic.com.au
COMMITTEE MEMBERS: DGN James Wilcox Longford PP Ralph HortleDevonport
PAKISTAN FLOODS
Rotary Foundation has opened a Disaster Relief Fund for Pakistan. DG Ted believes this is a suitable vehicle for donating to the Pakistan disaster and if Clubs intend to donate to this cause, to do so by sending contributions direct to
Rotary District 9830 Treasurer,
Ralph Hortle,
11 Paradise Place, HAWLEY 7307.
Cheques sent to Ralph should be made payable to "Rotary District 9830".
DG Ted have decided to start the appeal off by donating $5000 from his District Designated Fund on behalf of District 9830
Responsible for overseeing and approving expenditure of District funds
designated for the Victorian bushfire relief program.
District Chair: PDG Michael Perkins
(H) 6394 7189 (M) 0418 391 932
Comm ittee members:
PP Gerard Blizzard [Fiona] Smithton
PP Kim Pitt [Eril] Kingston
HAITI RELIEF APPEAL
The Haiti Eartquake Relief Appeal has now concluded,with over $100,000 being contributed by June 2010.
The Tasmanian
Government has matched this amount.
Funds will be divided equally to the Rotary Foundation Haiti Appeal and a wheelchair program for those people badly injured by the earthquake. Details here
INSURANCE OFFICER
In District 9830, every Club, every Rotarian, their partners and volunteers
are covered by the Rotary National Insurance Program. Insurance is
available for officially constituted Rotary activities, so make sure they
are fully documented and minuted.
For concerns about insurance please contact Armstrong's Insurance Brokers (03) 6331 5455 office@armstrongs.net.au--
Contact is
Aaron Jones ( Rotaract Club of Tamar Valley ) M: 0408 535 572
Policy details can be downloaded herePrior to holding an event it is a requirement for insurance purposes that you assess the risks of your activity. These forms will assist you with such a check.
Risk management assessment form (pdf)
Risk Management Checklist (pdf)
See also Police checks for activities involving young people
LEGAL ADVISOR
Assists Clubs with legal enquiries regarding Rotary matters.
PP Ross Hart [Ann] Launceston
(H) 6343 0858 (F) 6343 0858 (M) 0418 133 116
CONSTITUTION & BY-LAWS - COUNCIL ON LEGISLATION - CONFERENCE RESOLUTIONS
Assists Clubs in gaining an understanding of the constitution and bylaws, also in formulating resolutions and amendments for the Council on Legislation. Assists the District Governor to prepare resolutions for District Conference.
DISTRICT REPRESENTATIVE:
PDG Lew Pretorius [Jan] Central Launceston
[H] 6344 6183 (M) 0438 131 669 [F] 6344 7220April 2010 Council of Legislation Meeting
There were 219 resolutions discussed in Chicago in April 2010 . Those more pertaining to clubs and districts day to day activities are shown in this download ., Resolution summary for Clubs
The whole list of resolutions and enactments are also on the Rotary International website. Full report of Action of 2010 Council (pdf download
Report on the Meeting
Items accepted from the above list (post meeting)
Report from Lew Pretorius (pdf file) 23 June 2010
Prescribed Club constitution ( RI pdf download)
ROTARY INTERNATIONAL WEBSITE – MEMBERS
The Member Access section of the RI Website is a most useful tool for Clubs to keep their Club and membership records up to date. The direct link to the member access page is https:riweb.rotaryintl.org/
ROTARY CLUB INFORMATION SERVICE
Provides an information link between public enquiries and Rotary clubs within the District.
Contact details here for each of Tasmania's three regions.
DISTRICT ATTENDANCE RECORDER
Rtn Antal Hanke (Annabel) Sullivans Cove
(H) 6234 9528 (M) 0414 790 031 antal.hanke@bigpond.comSubmit Monthly attendance returns
On online form to receive your attendance information each month.Latest Attendance report Showing all club statistics.
DISTRICT SERGEANT
PDG Bob Sydes (Jan) Central Launceston
(H) 6344 9559 (M) 0439 983 098 rtsydes@bigpond.com
DISTRICT AWARDS AND COMPETITIONS
Bulletin Award
The Rotary Foundation Award - Perpetual
Club Attendance Award
Conference Attendance Award
Club of the Year Award
RI Presidential Citations
The Conference attendance award is presented at the District Conference.
All other awards will be presented at the District Changeover
RI CLUB ADMINISTRATION SOFTWARE
A secretarial and financial management software program for clubs. (RICASE)
PP Dennis Tulk (Doll) North Launceston
[H] 6326 3284 (M) 0419 339 804 [B] 6332 9140 [F] 6334 6792
ROTARY LEADERSHIP INSTITUTE
Aims to provide Rotarians with personnel development and leadership training in a supportive environment. Training sessions will be conducted by well trained facilitators covering a range of Rotary programs and projects.
District Training Committee
CHAIR: PDG Michael Perkins West Tamar(H) 6394 7189 (M) 0418 391 932
COMMITTEE:
DGN James Wilcox Longford
AG Ken Moore Burnie
PP Gillian Whitehoouse Salamanca
DISTRICT GOVERNOR'S NEWSLETTER
EDITOR: PP Rod Oliver (Diane)Launceston (H) 6327 2942 (M) 0408 340 621
Also District Photographer and Club Bulletin Trainer
ASSISTANT EDITOR: PP Mike Quinn Glenorchy (H) 6249 5136
DISTRICT WEBSITE
WEBMASTER: PP Reg Emmett (Annette)
(H) 62486824 (M) 0417 391 607 Howrah