A summary of common Rotary protocols are listed as well as  some suggested formats to handle frequently used introductions and PHF Recognition.

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Inductions  – Introductions
Protocols – Paper presented at
District Assembly 2103 – by PDG Ted Richey (pdf download )
Rotary Acronyms

Guests, Guest speakers and Sergeants-at-arms:

 Guest speakers should be given the courtesy of speaking for their allotted time.

It is normal in Rotary for all visiting Rotarians to pay their expenses doing a makeup. However it is also a general rule that if the District Governor or an Assistant Governor attends a club in a capacity as a working member at that function / or on official business the club should cover the expense.

The sergeant-at-arms should be the member who controls the procedure of the meeting: this task is more important than trying to be a comedian. The sergeant must ensure at the very least that the President knows the names of the guests, how to spell them and how to pronounce them.

Rotarians should be addressed as:

Rotarian; name; PP, PDG etc [RI status], any national [Australian] awards e.g. OAM; then tag on any global Foundation awards e.g. Distinguished Meritorious service; then PHF [it is not an award but a recognition]; then the very last is an award given by a multi district organisation e.g. by Australian Rotary Health.

Introductions –  Rotary International protocol

The order of protocol shall be used to introduce, present and seat all current, past and future officers of RI and its Foundation. And their spouses at all RI meetings, functions and receiving lines and in all RI publications:

President [or President representative] President-elect Vice- President , Treasurer , Other Directors , Past Presidents [in order of seniority] , Trustees [led by Chairman] , General Secretary , President- Nominee , Past Directors [in order of seniority] , Past Trustees [ in order of seniority] , Past General Secretaries [in order of seniority] , Directors- Elect , Governors [and other RI officers] , Directors-Nominee , Past Governors [in order of seniority] , Incoming Trustees , Governors-Elect

At Rotary functions, officers should be addressed according to protocols only once. The officersย™ current positions shall take precedence over past positions; past positions shall take precedence over future positions; individuals holding more than one position shall be ranked by the highest office; accompanying spouses have the same rank.
[rcp 32.060.2.]

Introductions by the Club President

Your  / Worship the Mayor of             .Councillor.
or President of the shire of ___ Councillor ______the Hon ________ MP, Member for ________ †
Rotary International President
RI President_______Personal Representative; District Governor;
Past officers of Rotary International;  District Governor Elect
District Governor Nominee,
District Governor Nominee Designate;
District secretary, District treasurer, Assistant Governors, District Chairs of the avenues of service;
Distinguished Guests; Guests;
Rotaractors and Exchange Students;
Ladies and Gentlemen; My Fellow Rotarians, and the Family of Rotary

Rule of thumb

District Governor nominee,
District secretary, District treasurer, assistant Governors,  chairs of District committees,
Club Presidents,
Club Presidents of other Districts, Club Presidents Elect,
Current officers, Past officers, Future officers are announced by highest office held —   only introduce officers once during the meeting.

Introductions at District Conference

Mr Chairman, Distinguished Guests and My Fellow Rotarians

Introductions “ personal addressed to Club President
Name club classification

President collar to be warn at all club meetings and official ceremonies

Rotary regalia

Club Charter
– Portrait of HM Queen Elizabeth 11
– Rotary Flag – National Flag
– Gong and Gavel
– Rostrum or podium
– Microphone 
– Rotary Banners
– Dinner Badges and Visitor Cards


Her Majesty the Queen of Australia,  to Australia,
Rotary International  by a Rotarian
Response to œRotary International only by District Governor or Past officer of Rotary International in attendance [there is no necessity to respond to a Rotary International toast].

Use of the Rotary name and emblem

The “Rotary” name and gearwheel emblem, including the emblems and logos of Rotary International and the Rotary Foundation programs and projects are known collectively as the Rotary Marks.

The word “œRotary” in connection with or in the name of an activity of a club or a group of clubs must relate directly to that club or group of clubs.
The activity is not permitted to be related directly or indirectly to Rotary International. The word International is not used in connection with or in the name of a club.

Clubs, Districts and Rotary entities are welcome to use the Rotary emblem, in association with your club or District projects.

Guidelines for using Rotary Marks and  details of how they can be incorpoarted in your Clubs documents and  communications can be foun in “My Rotary “at this link

Dignity of the Australian Flag


The presentation of a Paul Harris Fellow recognition is always an occasion for public attention. It recognises that a gift of US$1,000 will fund projects and programmes to improve and invigorate the lives of people around the world and enhance international friendship and understanding.

The presentation should be made publicly so that Rotarians will realise what their Foundation is doing and how it is supported. A Club meeting, a District Conference or during the visit of the District Governor are all appropriate occasions for such an event.

Presentation to a donor Paul Harris Fellow

The presentation of Paul Harris Fellow recognition is The Rotary Foundation’s way of expressing its appreciation for a substantial contribution to its humanitarian and educational programmes. It is named after Rotary’s founder, a Chicago lawyer who started our organisation with three business associates.

A world of peace and good will comes closer to reality today as (Name) becomes a Paul Harris Fellow.  His/Her gift to The Rotary Foundation of Rotary International can carry out an array of programmes that achieve beneficial changes in our world: improved living conditions, increased food production, better education, wider availability of treatment and rehabilitation for the sick and disabled, new channels for the flow of international understanding, and bright hopes for peace.

In becoming a Paul Harris Fellow, (name) joins a remarkable company of persons throughout the world, all recognised for their devotion to the ideal of goodwill, peace and understanding. It is the goal of Rotarians the world over, and one that (name) clearly shares.

It gives me real pleasure (name) to present you the three emblems of appreciation given to Paul Harris Fellows – certificate, medallion and pin. We congratulate you, and we thank you for your commitment to the programs of The Rotary Foundation of Rotary International.


8 Oct 2017 RT